Everyone heard, everyone seen
Camera framing and microphone coverage decide whether a long table can take part in a call. The layout is planned around the table, not just the display.
HJ SECURITY · KUCHING & SARAWAK
AV and video conferencing for boardrooms.
A boardroom call should start in seconds and every voice should be heard clearly. HJ plans the display, camera, microphones, speakers and controls for executive meeting rooms, with a layout the company can operate without IT help.
THE STARTING POINT
Start with the everyday problem.
Start meetings in seconds
One touch to join the call, share a laptop or switch to a presentation removes the pre-meeting scramble.
Keep the room private and tidy
Access, cabling and network are planned so the room feels uncluttered and sensitive meetings stay protected.
Corporate boardroom AV Canvas
SYSTEMS & SCOPE
Connect the right parts of the boardroom.
Choose the areas that match your priorities, then confirm how they work together. Open a topic for related installation or service information.
Video conferencing
Camera, microphone and speaker set for calls on the platform the company uses.
Conference camera & microphone
Table microphones and camera framing matched to the room size and table shape.
Interactive display
Large display or interactive flat panel for presentations and whiteboarding.
Wireless presentation
Share a laptop without cables, with a wired fallback.
Room AV system
Display, audio, inputs and cabling planned as one system.
Room booking & control
Booking panel at the door and a single control panel inside the room.
LED display option
Fine-pitch LED as an alternative to a large panel for bigger boardrooms.
Door access
Card or face access to the boardroom and executive floor.
CCTV
Cameras at the entrance and corridor, not inside private meetings.
WiFi & network
Fast, separate network for conferencing and guests.
IP telephone
Conference phone or desk phones linked to the office system.
Backup power
UPS for the codec, network and room controller.
See also: Exhibition and convention centre
Planning that fits the boardroom.
New boardroom or fit-out
- Provide the floor plan, table size and the number of attendees.
- Confirm the conferencing platform and any security rules for the room.
- Agree the display size and where cabling and power will run.
Existing boardroom
- Describe the problem: echo, poor camera angle, cables on the table or a complicated remote.
- HJ checks the equipment, cabling and settings before recommending changes.
- Existing equipment is reused where it meets the agreed requirements.
BEFORE THE QUOTATION
What changes the scope and cost?
Room size
Floor area, table shape and ceiling height.
Platform
Teams, Zoom, Google Meet or a mix.
Attendees
Typical and maximum numbers.
Security
Recording rules and who may enter.
USEFUL ANSWERS
Questions before you start.
Which video conferencing platforms can a boardroom support?
Common platforms such as Teams and Zoom are supported, depending on the hardware chosen. The assessment confirms what suits your company.
How do we avoid echo and unclear sound in a long boardroom?
Microphone and speaker positions, plus acoustic settings, matter most. HJ plans these around the table layout.
Can the boardroom be booked from a panel outside the door?
Yes, where agreed. A room-booking panel can show availability and link to the company calendar system.
How is this different from a regular meeting room?
Boardrooms usually need larger displays, better audio coverage, tidier cabling and stricter access, so the design is planned in more detail.
Plan your next step with HJ.
Share the room size, the platform you use and what is not working today. We will review the requirements and confirm the next step.